How to get paid, when you work remotely from your client as a Freelance Web Developer?

If you are working remotely from your client there is a good chance you are in a different country.  Payment providers charge fees and use favorable  (for them) exchange rates and banks love to charge fees whenever they can.

There are a lot of options out there, a favorite for many is PayPal, but…

“It really hurts having PayPal take a 7% combined fee on all my earnings from the initial payment and the currency conversion.”

There is IBAN and SWIFT, but often banks charge the sender to send and for the receiver to receive the funds and use their exchange rate in the middle of money sending sandwich.

But now TransferWise is claiming to be the:

“THE CLEVER NEW WAY TO BEAT BANK FEES”

They have a nice simple calculator on their home page, so you can quickly determine the fees involved and the exchange rate without reading any fine print, check it out at: https://transferwise.com/

“TransferWise is really good, I’ve had funds in my account in under a day.”

How have you found TransferWise? Please leave your comments below.

Why you should track your time for you and your clients

My client wanted proof that I worked the amount of hours that I said I did…

What’s the best way to prove you worked for the amount of hours you said you did on what you were meant to be working on, on which day?

You are taking the time to record your time? Right?

There are lots of advantages to logging your time…

  • You can remember where the time went and review your productivity.
  • You have proof to show your client, if they do question it.
  • But you should be sharing your timesheets with your client anyway for a good transparent relationship.
  • Knowing how long something took, will help with making more accurate estimates in the future.
  • Invoicing for your time should now be super easy.

Of course you can use good old pen and paper, I’ve used notepad to track time when I was working exclusively for one client.  There’s always excel / spreadsheets.  Now though there are a lots of online time tracking apps and tools with lots more additional features and integration’s than you get with a simple spreadsheet.  All of which should increase the speed with which you can invoice clients for your time, saving you wasted time and maximizing your productivity.

What is the minimum amount of time I should charge as a Freelance Web Developer?

Your clients are calling you, emailing you, sending in small requests…

Can you change this? Can you change that?

Sometimes the changes are so small, barely 5 minutes that you feel guilty for charging your “valuable” clients.

Well you shouldn’t feel guilty! You are in business and you are selling your time and your clients are likely consuming your time with small requests if you don’t have a minimum amount of time to charge them.

So yes, yes you should be charging a minimum amount of time for almost all client engagement.  Make your clients aware, ideally up front and in your contract of what that minimum is, so that there aren’t surprises when they receive their invoices.

Always consider the amount of time it takes to read their emails, answer their calls, discuss / consider their request, find the place to make the changes, test the changes in multiple browsers, publish the changes and then respond or get back to the client, as well as tracking the time spent and creating and sending the invoice.  All in all, even though the actually technical change may take a few minutes, by the time you’ve done everything else, it could easily be an hour of your time that has gone by if not more.

If you don’t have a support contract or monthly retainer, I recommend that your minimum amount of time to charge is one hour.  Your client also knows your hourly rate, so they know the minimum charge to expect when they engage you.  This will help make the client think about what they are going to request, before they request it and consume your time.

Often in work places, I’ve found the human interaction takes many orders of magnitude longer discussing a change that is required than the actual change itself.  So track all that additional time and charge your client appropriately.